Aspire

Time

Hi, How can you undo an approval on a weekly time review? I need to edit it.

341

baraicaCommunity Manager

100+ sessions. Four formats. More ways to learn your way at Ignite

Go high-level, hands-on, and all-in at Ignite ‘26 The way you work is changing, and so is your learning experience at Ignite. With flexible session types designed to deliver real-world results for your operation, this year’s agenda is being built around the way you learn. Dive into big-picture insights, roll up your sleeves in hands-on workshops, get quick product updates, or participate in some real-talk with other industry professionals at peer-to-peer roundtables. It’s up to you. This is the lowest price you'll see for Ignite, so don't wait. Explore the session formats and register your team before April 1 to save.

310

cmiguelInspiring

Renewed Opportunities

When renewing contracts, can those renewed opportunities be sent out in bulk to those customers?

211

jamieroyceParticipating Frequently

MindCloud - Build Your Own Aspire Integrations

MindCloud recently launched our free Slack Community for Aspire API builders and I wanted to personally invite any Aspire users who are looking to build their own API Integrations and workflows for free one-on-one training on using our low code AI powered integration platform from one of our experienced developers:Free Aspire API Builder Training - Slack Group MindCloud now has a free forever tier for developers that allows you to test API connections, build workflows in sandbox and even deploy to production for a certain number of API calls per month. We currently have 120 prebuilt workflows between Aspire and other platforms including: HubSpot, CompanyCam, Sage Intacct, ADP, NetSuite, Concur, PayCor, Monday.com, Ramp, Paylocity, Microsoft Business Central, Microsoft Dynamics 365, PayCom, MySQL Database, Postgres Database, MSSQL Database, QuickBooks Online, FTP, BambooHR, Spectrum, and more every day. We will be creating more training materials specifically for Aspire users as well

1323

cmiguelInspiring

Visit Notes for Invoice Layout

Can you pull photos in Visit Notes onto an invoice layout?

150

baraicaCommunity Manager

Big Announcements! 🚀

Visterra Scales Operations Across State Lines with Aspire Visterra Landscape Group has expanded to 15 states and 13 strategic partnerships since 2022. As they continue to scale, they’re focused on more than just numbers—they are streamlining operations, seamlessly uniting new acquisitions, and building a clear, unified view of every branch’s success.This partnership is a testament to our team’s hard work and our commitment to building the most robust software for landscapers on the market. We can’t wait to see what we continue building together. 🚀 Read the entire announcement here.

320

jason.matthiasNew Participant

Sales Tax in a Kit

Does anyone have a suggestion on calculating sales tax on materials only within a kit? This bid is paid by measurement so sales tax needs to change with the quantities

583

green5280New Participant

One-time work ticket

Can you create a work ticket for one time service without having to create an opportunity and win it first?

946

baraicaCommunity Manager

We finally got Keenan behind the mic! 🎙️

How a Master Arborist Did a Year’s Revenue in One Week While we’ve all seen Keenan’s amazing expertise and creative solutions pop up around here in the community, this episode is our chance to really get to know his full story and the passion he brings to what he does everyday. It’s also the first episode where we get to hear from a Board-Certified Master Arborist (BCMA)! Only less than 3% hold this title in the industry. 🌳 Keenan, owner of GreenRoots, shares his journey from dragging branches in the Arizona heat to running a tech-forward operation in Nashville. He reveals how investing in a CRM and building a custom, transparent estimating formula allowed him to process a year’s worth of revenue in a single week following a devastating ice storm. This episode is a masterclass in differentiation, speed-to-lead, and why understanding your indirect and fixed costs is the only way to avoid drowning in a competitive market. It’s a special one so give it a listen here! 🎧

822

Grace FreemanNew Member

Tasks taking a while to appear

I’ve had a few people comment that when a task is assigned to them, it isn’t showing up automatically. I understand having a delay, but for some, it takes 24+ hours.Has anyone else experienced this problem?

210

hsecord-slpNew Member

Fuel Surcharge Process on Fixed Price Open Billing Opportunities

Hi All,Wondering if anyone can speak to how they work through adding a fuel surcharges to invoices on fixed price open billing opportunities. Our surcharge contract wording is a percentage on each invoice. I understand there is a simple way to do this on contracts and T/M invoices. Last time we did this, we were adding change orders every time we needed to send an invoice. Any feedback on how others are working through this would be helpful! Thank you!

390

ggrimesNew Participant

Why Can't I Delete a List I Made?

I made this list. Any reason why I can’t delete it?

552

cnugentInspiring

Work Ticket/Visit Scheduling Audit Trail

We do a lot of rescheduling of Work Tickets/Visits for many reasons (adverse weather/material delivery delays/etc) and as we reschedule visits, it’s hard to keep tabs on where the visit was originally, the reason it was rescheduled, if we contacted the customer/were able to reach the customer to inform them they’ve been rescheduled, how many times the visit has been rescheduled, etc. We’d like to have this audit/history data available to us so that we can make more informed choices when we schedule/reschedule work and if the customer is getting contacted regarding their schedule. Does anything in Aspire exist that would show that history in a convenient way when we’re maintaining the schedule? Even if we had the ability to make those notes somewhere ourselves, it would be helpful, but all of the notes fields in the work tickets will be visible to the crews, and we don’t want these scheduling notes to bury the directions/notes we make that the crews actually need to see. I don’t think u

981

LTarrParticipating Frequently

Blocking Time/PTO on Schedule

What’s the best practice for blocking time off on schedules? For example, I have a tech that will be off for three days at the end of the month. Ideally, I’d like to place something on the scheduling board that helps prevent him being scheduled work tickets on those days.

1493

jshrieveNew Member

Changing invoicing type on Optional Services on contracts

We send our maintenance opportunities with optional services listed. When a client approves the contract and selects optional services, we want the optional services to be invoiced per service, different than the maintenance opportunity that is invoiced monthly. There should be a way to make this happen without resetting the opportunity to bidding and losing the customer's signature (it’s not ideal to download it and then reattach after “winning” it.). Is this something Aspire is working on?

571

baraicaCommunity Manager

Need help getting approval for Ignite 2026? Use this!

Ignite ‘26 Justification Letter We want to make getting you to Ignite 2026 this October as seamless as possible and we know that getting the green light to attend a conference can sometimes be the hardest part of the journey. To make it easier for you to join us at Ignite 2026, we’ve put together a justification letter that you can send directly to your supervisor, manager, director or VP. Orlando is calling! We want to see you there! Grab your copy here. ✉️

650

jgraschInspiring

Filtering on Opportunity Tag List in WT Module Broken?

Hey all, I have a ticket list I want to create using an opportunity tag. The tag in question is “2026 Landscaping Contract” which is applied to all of our full service contracts. When I filter for that tag in opportunities, I receive many results. When I filter for that tag in work tickets with no other filters, I receive only a fraction of the tickets I should receive. When I change the filter to “2025 Landscaping Contract”, I receive the rest of the tickets I should receive, and furthermore, drilling into individual opportunities, they do not have the 2025 tag applied, but 2026. 2026 Landscaping Contract Filters + Results2025 Landscaping Contract Filters + ResultsScreenshot of Opportunity shown in 2025 results showing lack of 2025 tag Am I missing something or is this a bug?

603

baraicaCommunity Manager

International Women’s Day with Caren ⭐

Empowered women empower the world 🌎 In honor of Women’s History Month and International Women’s Day on March 8th, we’re shining a spotlight on the incredible women who shape our community and drive our industry forward. To kick things off, we reached out to @Caren Bueno at Corbett Irrigation, a powerhouse professional whose journey is as inspiring as it is unique. We asked her to take us back to the beginning and share the story of how she first broke into the field, the hurdles she cleared, and the spark that started it all: 1. What sparked your interest in the irrigation industry? If I am honest, my interest in irrigation did not begin with a lifelong dream. It began with a practical need. I was seeking stable work and a career path that would allow me to grow. At the time, my partner was working as a field technician, and that is how I was first introduced to the industry.Before I officially joined the company, I participated in a community project at Ayer High School, where th

1731

a_reyesNew Participant

Payroll Reports

Is there a way to run a payroll report for previous day complete hours worked besides the Hours Pivot? I’m not a fan of waiting for next for hours to show up on report once approved. We’ve noticed additional hours added to time entry after the work orders for the previous day have been closed.

531

ajennParticipating Frequently

AI+ any hidden gems? /Gemini

Like everyone else our company is exploring opportunities on leveraging AI more this year. For those of you using Gemini hat are some gems you have set up?

280

cbeebeNew Member

Delete or Void from Invoice Assistant?

How is everyone else getting rid of pending invoices in invoice assistant that were generated, then had to be changed and regenerated? This is junking up our invoice assistant and causing problems. I can’t believe its’ not possible to void, archive, tag and filter, delete, something so we don’t have to manually review every one of these each month.

701

NLLandscapingNew Member

P&L Monthly Report

On P&L monthly reports: I can only see the data for last month, but I need to look at the month prior to that. How can I navigate to older monthly reports in the system?

493

KbairdGenius