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Hi all,

 

My team is struggling with maintaining Building Profiles in Aspire - we have tried:

  • Property Operations notes - but the text is formatted badly and makes it hard to read, plus photos can’t be added
  • Creating a Building Profile Opportunity on each property, but you have to click through to the work ticket to get all the info.

We thought about:

  • Creating an Issue for each property and leaving them open, so they are easy to access in the field, but then it looks like we have hundreds of open issues going on. 
  • Creating a PDF with all the details and important photos attached and then adding that to each property’s attachment section. (But this is a lot of work)

What does your team do? I would love to hear ideas! 

We need it to be easy to access in the field using Aspire Mobile :)


Examples of information we want in the Building Profile: 

“Cleaning Operations Summary – SITE NAME 

🔑 Key #___
Alarm Code _____
📍 Janitor Room Location: Main floor, Zone B 

Important Information: 

  • Access Points: Entry through the side door and main building entrance. 

  • Schedule and Staff:  

  • Morning Shift (08:00 - 16:30): 2 people → Focus on cleaning medical offices, checking dispensers, and maintaining restrooms. 

  • Afternoon Shift (16:30 - 20:00): 1 person → same focus: medical offices, dispensers, and restrooms. 

  • Night Shift (5 hours): 1 person → General clinic cleaning. 

Cleaning Frequency 

✅ Daily (7 days/week) 

  • Restrooms: Full disinfection, supply restocking, trash removal. 

  • Clinic: Surface cleaning, supply restocking, floor mopping, waste removal. 

  • Waiting Rooms: Surface cleaning and disinfection. 

  • Lunch Rooms: Trash and compost removal. 

  • Precaution/Terminal Cleaning (as needed): Waste removal, deep cleaning of equipment, beds, and furniture, curtain replacement, full disinfection. 

✅ 3 Times per Week 

  • Lunch Rooms: Cleaning of surfaces, tables, sinks, and floors. 

  • Corridors: Spot floor cleaning. 

  • Offices & Meeting Rooms: Trash removal, spot cleaning. 

  • Entrances: Sweeping, mopping, vacuuming mats, window cleaning. 

✅ 2 Times per Week 

  • Administration: Vacuuming, spot cleaning, trash removal, dusting. 

✅ Weekly 

  • Meeting Rooms, Offices, and Corridors: Disinfection of surfaces, dusting, vacuuming/mopping floors. 

📌 Note: Follow hygiene protocols (no reusing cleaning cloths). “

 

Hello Kay!

Thank you for sharing your thoughts and ideas! We understand this is a frustration and pain point in delivering the appropriate information to your cleaners. 

The CSM team has been brainstorming some ideas💡 that would be best suited for the needs you have. This is an area we would like to see improvements on and is apart of our discussion to better the functionality of Aspire. 

A solution at this time may be a hybrid of your two suggestions. Using the operation notes to add the alarm code,  janitorial closet location,  and key #. We recommend adding these here for ease of access.

As for the building profiles, we suggest creating an attachment with the building profile information and attach it to each property at the time of property set-up. This is viewable via Aspire Mobile under documents. Due how operation notes transfers over to Aspire Mobile, this is likely the best solution for your formatting needs. 

There is an idea in the Idea Portal to improve the formatting. Please vote here!

We would love to hear any other suggestions from the Clean Community! Your input is helpful in helping others achieve success!

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