I’d start by making sure you are utilizing recurring service schedules to take a couple things off their plate. You know when your mowing teams are likely going to be everywhere, more or less. From there it’s just a matter of having a couple other routes pulled up when you’re scheduling one. Maybe that’s a couple monitors going at a time, or just zooming out a bit to kind of scan over things and look for conflicts. 

We also empower a lot of the crews to have the freedom to make adjustments as they need to. Mowing might have gotten pushed a day from a machine going down so then they would conflict with the turf route. Turf crew leaders know that they can just pull up tomorrow or even this week on the app and find another day’s route to go work through if needed, and then loop back when they won’t be tripping over each other.

There is no magic Aspire list that I have been able to create that helps with the scheduling process. I do however use a work ticket list for a quick review for the following day or following week. It’s a very simple list where the filters are Scheduled Start Date of Tomorrow or Next Week and a Status of Scheduled. Then I group by Property. You can scan the list pretty quick to see if there are any doubled up services. Then make any adjustments needed.

For pre scheduling, I create Excel work sheets exported from work ticket lists as a cheat sheet. I start with a list of occurrence #1 of mow tickets grouped by scheduled start date (I only create this list AFTER I have created the recurring service schedule for all mowing tickets). Mowing is the consistent service that happens every week and I schedule around that. If the regular mow day is a Tuesday I’ll mark it as a Mon, Tues, Wed date on my Excel sheet to be sure I do not schedule any fertilizer apps on those days (weather, mechanical failure and call outs is why I have the 3 day window). I will also run another work ticket report for my fertilizer apps then export it to Excel and mark what days of the week each service can be performed based on my mow list. Once the fertilizer apps are scheduled, you can make those recurring if that is how your service is set up. From there you can figure in gardening, pruning, projects, etc.

Cheat sheets, multiple monitors and some basic work ticket lists get the job done. Hope this helps.