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Attempting to see a subcontractor as an employee with a subcontractor pay schedule

  • September 29, 2025
  • 4 replies
  • 89 views
J
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We are electing to go this route because the subcontractor portal 2.0 does not have much functionality.

We have a sub that is going to be performing T&M services through crew mobile.  If they are punching in as an “employee” I assume the system is going to log a cost for their time.  Additionally this sub will send us an invoice which will get applied to the ticket through a purchase receipt.  Seems like we are going to have duplicated costs.  How do I eliminate the costs associated with the time punches?

      4 replies

      Jpolley
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      • Jpolley
      • Participating Frequently
      • September 29, 2025

      ​@jahey2122  Have you tried to set the T&M Labor rate at $0? SO that way when they log their hours against it, it is charging $0 per hour. I do not know if the system allows a $0 rate on labor. 

      ~Jennifer
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      • jahey2122
      • Author
      • New Participant
      • September 29, 2025

      I can do that, but its not the labor rate that I am concerned with its the labor cost I am concerned with.

      Its seems like by doing it this way I am going to have a “fake” labor cost for lack of a better term, and the actual sub cost when they send an invoice.

      David_Spiritus
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      • David_Spiritus
      • Participating Frequently
      • September 29, 2025

      I believe ​@Jpolley meant what you last said.....if you include no pay rate in the employee record for the "subcontractor" employee you'll get no labor cost to the ticket(s).  That way you will only apply sub cost via the recieved/approved PRs for their invoices.

      "It's not that they can't see the solution, it's that they can't see the problem!" - G.K. Chesterton
      E
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      • ericasarat
      • Participating Frequently
      • October 8, 2025

      If you set them up as a sub contact, you can’t add any payroll information or pay rates, so no labor cost will be recorded. You can give a sub contact access to log in via the mobile app just like an employee.

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